Bylaws - Final Version for Voting

Preamble - A Discussion of How Private Road Associations Work.

Boice Bradley

Boice Bradley Road (“the Private Road”) is a private roadway which exists to connect privately owned properties(”the Private Road Community”) to a municipally maintained road..

The Private Road Community acknowledges and agrees that they are responsible for the maintenance of the road and bear some measure of liability for safe passage.

The cost of building and maintaining the road is not covered by the Township/Municipality of Dysart et al.

A private road may be owned in segments (parcels) by one or more individual property owners; each owning the piece adjacent to or crossing their property.

Ownership of the road reflects the way in which the original parcel of land was subdivided.

Owners who must pass over another person’s property to access their own property normally have a deeded ‘right of way’ over the road.

The owner of the road is liable for injuries or damages resulting from proven negligence in maintaining the road.

In practice, the Private Road Community serviced by the road and their Road Association take responsibility for road maintenance.

The fact that the individual property owner does not own the road does not provide protection from a suit for damages.

It is recommended that the Private Road Community on a private road should obtain, from their own personal insurance provider, written confirmation that their homeowners or cottage insurance policy will provide them with liability coverage in the event that they are named in a claim arising from an incident occurring on their private or common access road.

At minimum a Private Road Association should have a written constitution

The document should show the date of the resolution adopting the constitution

The Name of the association

The operating dates

The number, titles and responsibilities of the officers

How the officers are elected and the length of a term

The association's purpose and objectives. For example: To maintain the private road in good repair, including replacement of surface materials, grading, brush clearing, ditching, signage, snow removal and all other measures deemed necessary by the Board of Directors to make passage on the road safe.

By-laws need to also cover such matters as rules of conduct on the road (speed, giving way, types of vehicles, safety measures) and payment of fees levy)

Definition of who is a member

The ESPOA Bylaws were created using the rules of conduct already recognized by our membership and suggested rules of conduct from other road associations

Fee Collection

In order to avoid exposure to claims of libel, insurers strongly recommend against the posting of names of members whose fees are outstanding. In the unfortunate event that collection of fees requires further action, the court system (Small Claims Court) offers an alternative to a Collection Agency and minimizes exposure to claims of libel and slander.

(From: Risk Management and Insurance for Road Groups, Cade Insurance)

When a property owner becomes a member of the Private Road Association, they agree that they will pay the requisite fees as they come due.

As per the FOCA2022 Report

Cottage/Property values in Ontario increased by 60% between February 2020 and September 2021

67% of owners have owned their property for 15 of more years

30% of owners work from their cottage either on a full time or a part time basis

As per the FOCA 2019 Road Survey

Top three issues for road associations are

43% General Maintenance (grading, overhangs, agreeing on priorities)

37% Usage (winter use, commercial use, non-resident use)

26% Budgeting, costs and/or Fee Collection

Only 4% of Private Road Associations have more than 100 members

Only 23% of road associations maintain more than 5 kms. of roadway

Only 9% of road associations share maintenance with other road associations

74% of road associations cite drainage as their major issue

92% of the road associations report that the cost of maintaining the roadway has increased since 2015 with

21% reported increases of 10 – 30%

6% reported increases of more than 30%

Only 45% of roads meet the emergence vehicle standard requirements

43% of roads are 4.5 – 7.5 metres wide

Why should you plow?

Year-Round Accessibility

Required by emergency vehicles

Unless you carry basic insurance (Fire and Extended Coverages) year-round maintenance is required to meet your insurer’s terms and conditions for coverage

Required by mortgagees

The Municipality of Dysart et al. does not have a zoning bylaw that prohibits year-round occupancy

PROPOSED ESPOA By-Laws

Article I - Name & Purpose

Name

The name of the statutory road association shall be the East Shore Property Owners Association. The following roads form the East Shore Property Owners Association:

Boice Bradley Drive from County Road 14 to Redken Drive

Bay Breeze Lane

Bumpyroad Lane

Fisherman’s Trail

Gracas Trail

Kettle Trail

Merganser Trail

Ocean Lane

Seagull Lane

White Fawn Trail

Any new or existing roads as approved or adopted by the East Shore Property Owners Association Board of Directors.

Property owners of all roads within the jurisdiction of the association are mandated to be members of the East Shore Property Owners Association

The association was established in 1958.

Purpose

The purpose of the Association is to manage and maintain the private roads within the East Shore Property Owners community as defined in Article 1, Item 1.

The Association shall collect money from its’ members to fund year-round maintenance of the roads.

To preserve community by providing a community forum to discuss the needs and methods for road maintenance

To ensure an equitable forum for all property owners

As the purpose of the association is the care, control and maintenance of the roadway only and because the association does not maintain ownership of the roadway lands, the association therefore cannot become a Homeowners Association or a Condominium Board Association

Vehicle and Pedestrian Access

The roadway cannot be changed or altered from its’ current formation

Changes to the roadway formation requires conference with the Board of Directors and the affected property owner(s)

the roadway shall be subject to a perpetual, nonexclusive easement for ingress and egress granting access to all property owners and their occupants, agents, employees, guests, services, and emergency vehicles as per the access details provided in each individual owner’s land title deed

No member or any of their employees, guests, contractors or other invitees shall in any way prohibit, restrict, limit or in any matter interfere with normal ingress and egress and use of the road except temporarily due to road maintenance or emergency road repairs

Should an employee, guest, contractor or other invitee of a member damage the road, the member will be responsible for the cost of repairing the damages

The East Shore Property Owners Association will maintain the road in good repair, in as much as budget will allow

The East Shore Property Owners Association cannot borrow funds and/or take on loans/mortgages to cover the cost of maintenance, construction or repair of the roadway

In as much as budget allows, Good Repair for the Main Roads shall be defined as

navigable at 10 kms per hour (min)

roadway wide enough for two vehicles to safely pass in places

replacement of surface materials as required

pothole repair and rock removal as required

grading

brush clearing

ditching and culvert installation/repair as required

signage

tree removal

snow removal

any other measures as deemed necessary by the Board of Directors to make passage on the road safe

Springtime use of the road

The roadways are soft for a few weeks after the winter thaw and not suitable for heavy vehicles

Members authorizing the use of an employee, guest, contractor or other invitee using a heavy vehicle will be responsible for the cost of repairing the damages incurred

A heavy vehicle is defined as any vehicle that has a gross vehicle mass (GVM) or aggregate trailer mass (ATM) of more that 4.5 tonnes

In recognition of the road’s vulnerability to damage during the spring thaw, members are hereby cautioned to limit the use of the road during the period when frost is coming out of the ground. Excessive and heavy vehicle traffic during this time can result in significant road degradation when the conditions are soft and the road surface is particularly susceptible to ruts and erosion. The association reserves the right to post advisories as necessary to protect the integrity of the road.

Emergency Repairs

In case of emergency repairs over and above the normal maintenance, the President must be notified immediately

The President, with the agreement of the Board, has the authority to spend up to $25,000 or the remaining available funds, which ever is less, to facilitate an emergency repair

The Board of Directors shall notify all members of the East Shore Property Owners Association of the necessary repairs including the estimated cost to cover the cost of the emergency repairs

Should the cost of emergency repairs exceed the association budget, with membership approval, the President may request an additional assessment. If the membership is opposed to paying an additional assessment the Board of Directors may decide not to make the required repairs.

The East Shore Property Owners Association is not responsible for the maintenance of individual driveways

Additionally, it is recognized that a portion of the ESPOA roadway may also be used to:

Provide access to the Blair Sand and Gravel pit

Provide access to the Preacher’s Lane Cottage Association

iii. Provide access to the Haliburton Forest Reserve properties and Spider

Lake Rd.

Article II - Membership Meeting and Voting

1. Annual General Meeting

The fiscal year of the Association shall be from September 1st through to August 31st of the following year

The East Shore Property Owners Association shall hold an Annual General Meeting

Specific date, time and location to be posted at the “Y” (Sign Boards) no later than 30 days prior to the meeting date

Specific date, time and location to be posted online (www.espoa.ca) no later than 30 days prior to the meeting date

Historically the meeting is held on the Sunday of the Labour Day Weekend

The date and time may change and an online format may be used for ease of attendance.

at the AGM and any other meeting of the ESPOA a quorum is required. See Article 2, section 4 for the definition of a quorum

The meeting agenda will include

A financial statement detailing the current financial status

A proposed maintenance program for both the long term and short term

A recommendation for the annual levy based on the proposed maintenance program

Members in Good Standing may submit requests for additional meeting topics to the President at any time

Not all meeting topics/subjects require membership input may be addressed by the President and or the Board of Directors on an individual basis as required

All property owners may attend the ESPOA meeting(s)

Only Members in Good Standing have voting privileges

Only one member per household (Parcel of Land) may vote

Membership must approve the annual levy

Majority rules, in most cases a vote requires 50%+1 of participating members in good standing to pass

On occasion it may be determined by membership that a significant change requires a higher percentage of agreement in order for a motion to go into effect. Should that be the case, the voting percentage must be included in the motion

Changes to the East Shore Property Owners Association Purpose (as described in Article 1, section 2) will require consent from 67% members in Good Standing to pass

Changes to the East Shore Property Owners Association Bylaws, Policies and Procedures (this document) will require consent from 67% members in Good Standing to pass

Additional Meetings

With a minimum of 30 days notice an additional meeting and/or meetings can be requested

The specific date, time and location must be posted at the ‘Y’ (Sign Boards at the intersection of the Boice Bradley and Baybreeze Lane).

The specific date, time and location must be posted online at www.espoa.ca

For ease of attendance, an online meeting format may be used

Online Voting

From time to time and for the purpose of tracking and accountability the East Shore Property Owners Association may use an online voting format

Online voting will comply with the same guiding principles as an in-person meeting

Only members in good standing may vote

Only one vote per household

Majority rules, a vote requires 50%+1 of participating members agreement to pass

On occasion it may be determined by membership that a significant change requires a higher percentage of agreement in order for a motion to go into effect. Should that be the case the voting percentage must be included in the motion

Changes to the East Shore Property Owners Association Purpose (as described in Article 1, section 2) will require a 67% Members in Good Standing to pass

Changes to the East Shore Property Owners Association Bylaws, Policies and Procedures (this document)) will require a 67% Members in Good Standing to pass

The results of online votes will be posted to the website: www.espoa.ca and must also be added as an addendum to the AGM Minutes

Quorum

Where the ESPOA has more than one third of the Board Members attend, shall constitute quorum for any meeting of the board. For Boards of 3, 2 members (67%) must be present to meet quorum. For meetings involving the membership, an attendance either in person or via proxy of 25% of members in good standing shall constitute quorum and the meeting may proceed.

If quorum is not present within half an hour following the time at which the meeting is scheduled to take place, the meeting shall stand adjourned to the same day in the immediately following week (or, if that day is not a Business Day, the next following Business Day) at the same time and place, (ii) no such quorum is present within half an hour following the time at which the adjourned meeting is scheduled to take place, the meeting shall again stand adjourned to the second day thereafter (or, if that day is not a Business Day, the next following Business Day) at the same time and place, and (iii) no such quorum is present within half an hour following the time at which the second adjourned meeting is scheduled to take place, the members present thereat shall constitute a quorum for the transaction of the business for which the meeting was called.

Article III – Definition of a Member

Membership shall be defined as

Any property owner/parcel with an address assigned by the Township of Dysart et al on the following roadways:

Boice Bradley Drive

Bay Breeze Lane

Bumpyroad Lane

Fisherman’s Trail

Gracas Trail

Kettle Trail

Merganser Trail

Ocean Lane

Seagull Lane

White Fawn Trail

Any property owner who derives a benefit from any of the maintained road or roads as described in Article II, Section 1a will be deemed a member of the East Shore Property Owners Association

Each property is assessed and granted:

One (1) vote regardless of the number of owners. If a property is owned by more than one person, all of the owners of the property will collectively be referred as the “parcel owner” for purposes of this agreement, and will be entitled to one collective vote i.e. each parcel represents one vote in the matters covered by this agreement

Definition of a parcel

A parcel is defined as a land entity having a lot number as indicated on the Real Estate map available at the Dysart et al Municipal Office. And/or a property addressed as WAO (water access only) but who utilize this road system to access their property via boat or other mode of transport.

The term parcel owner and the term property owner may be used interchangeably in these Bylaws

Future Parcels

Any additional parcels gaining access to the Private Road by way of splitting existing parcels will be bound by all terms and conditions of this agreement, and will be required to pay the annual fee

When a parcel is being sold on a land contract, the land contract vendee shall be deemed the owner of record.

Members in Good Standing

A member in ‘Good Standing’ shall be defined as:

any member whose levy is current (Paid in Full as of August 31st of the current year)

Only Members in Good Standing may vote on any issue

Only Members in Good Standing may vote at the Annual General Meeting

Members in Good Standing can request maintenance of the roadway crossing their property

Members in Good Standing may request Board Meeting and/or AGM agenda items

Members in Good Standing will be covered by our Commercial General Liability insurance

Members responsibilities

Members are required to pay an annual levy as set by and agreed to by membership vote at the Annual General Meeting

Members will review and approve the annual levy. The annual levy will cover:

Maintenance (grading, existing culvert repairs, gravel replacement, ditching and winter maintenance)

Insurance

Hydro

Contingency Fund

The Board of Directors will maintain the road within the budget. Should the cost of any emergency repairs to the road exceed the annual levy, all members shall be required to pay an additional amount.

The annual levy is due September 1st of each year

The levy will not be pro-rated or refunded if ownership changes mid-term

Members are responsible for updating their current contact information. This can be done via mail or through our website (www.espoa.ca)

Members are encouraged to perform light maintenance of the roadway that passes across/through/behind their property (removal of branches, small rocks, brush etc.)

All other maintenance issues should be brought to the attention of their assigned Road Warden

Members are encouraged to participate in;

the maintenance work days

attend the Annual General Meeting

any additional meetings as called by the Board of Directors

No member has the authority to block the roadway

No member or any of their employees, guests, contractors or other invitees shall in any way prohibit, restrict, limit or in any matter interfere with normal ingress and egress and use of the road

NOTE: should a member, guest, contractor, employee or other invitee need to block the roadway they must notify the Board of Directors of their intended plan of action so that membership can be duly advised

Should an employee, guest, contractor or other invitee of a member damage the road, the East Shore Property Owners Association member will be responsible for the cost of repairing the damages

Should a member need or want to change and/or alter the road they must first confer with the Board of directors and other affected property owners before the alterations to ensure that the integrity of the road is maintained.

If any Member performs improvements, maintenance repairs, or replacements without the approval of the Board of Directors prior to performing such work, the member performing such work shall not expect compensation from the East Shore Property Owners Association

No member has the authority to borrow funds or enter into loan agreements on behalf of the association

No member has the authority to enter into service/maintenance contracts on behalf of the association

Review of this document - The membership agrees to review this document every five years to ensure and confirm that all bylaws, policies and procedures are current and represent the current activities and actions of our membership

Article IV - Board of Directors

The Board of Directors shall exercise general supervision over the management and maintenance of the roadway network as defined in Article I, Section 1a.

The Board of Directors shall be comprised of seven members:

President

Vice President

Secretary

Treasurer

Communications

North End Road Warden

South End Road Warden

If a seven member board is not feasible the association can reduce the board to three members as follows;

President/North-South Road Warden

Secretary/Vice President/Communications

Treasurer

All other rules of conduct as outlined in this document will apply

If a Board position becomes vacant mid term, the Board of Directors can appoint a member to fill the position until the next AGM or the remainder of the term

Each member of the Board of Directors shall serve a term of two years

To ensure continuity and institutional knowledge the Board Members position terms will be staggered as follows:

President, Secretary, Communications, South End Road Warden to be elected in Odd Years

Vice President, Treasurer and North End Road Warden to be elected in Even Years

Any member of the association in Good Standing can nominate any other Member in Good Standing for a Board position.

Nominees receiving the highest number of votes will be elected.

If there are multiple nominees, a ballot form naming all nominees will be used

The Secretary/Vice President will oversee the election process and count votes (if required)

An online voting format can be used

Non-Members (person/persons with no land ownership on the Boice Bradley Road Network aka East Shore Property Owners) are not eligible for a position on the Board of Directors

Members not holding a Membership in Good Standing designation are not eligible for Board Membership.

Board Members who lose their Membership in Good Standing designation must resign

Directors must hold an Annual General Meeting

The Directors may call additional meeting(s) if deemed necessary

Additional Board of Directors meetings may be called and may take place either in person, conference call or online format

Only with a majority vote of the Board Members can a motion be brought to the membership for a vote

The Board can spend and/or enter a contract with a service provider with a value of up to 25% of the available funds (excluding the contingency fund) in the bank account by obtaining a majority vote of the Board Members. Over 25% requires having to go to the membership for a vote

The Board of Directors shall meet annually one (1) month prior to the annual meeting of the property owners.

The Board of Director meetings may take place either in person, via telephone, or via online.

Other meetings may be called as deemed necessary.

Responsibilities of the Board of Directors

To determine what repairs and maintenance are needed each year for upkeep of the roads

to oversee future planning of road improvements/changes

may appoint other members/professionals to advise on the required repairs and maintenance of the road

is committed to finding the best and most financially viable options for maintaining the roadway as defined in Article 1, Item 3d

to make recommendations to the Membership at the Annual General Meeting

The Board of Directors shall collect unpaid levies on behalf of the association

Review of this document - The Board of Directors agree to review this document at the beginning of each director’s term and together not less than every five years to ensure and confirm that all bylaws, policies and procedures are current and represent the current activities and actions of our membership

The Board of Directors shall obtain and maintain on a yearly basis, a policy of liability insurance for decisions made by them (Directors and Officers Insurance).

Additionally, the policy shall protect the Committee Members appointed by the Board of Directors

Such insurance shall be maintained in the amount of not less than two million ($2,000,000) Canadian dollars

The Board of Directors shall obtain and maintain on a yearly basis, a policy of Commercial General Liability insurance for the benefit and protection of the Association Directors and Members in Good Standing from liability arising from the use of the defined roadways by any third party

Such insurance shall, unless the same is not obtainable, be maintained in the amount of not less than five million ($5,000,000) Canadian dollars

All Members in Good Standing of the Association will be covered under this policy

The Board of Directors has the authority to enter into agreements or contracts agreed to by the membership on behalf of the membership

The Board of Directors may not receive any financial benefit from their position with the exception of expense reimbursement. Additionally, all expenses must be approved for reimbursement prior to expenditure

Article V - Powers and Duties of the Board of Directors

The President

is the Chairperson of the Association

The President can recommend/form/appoint advisors and/or ad hoc committees as required

The President shall preside over all meetings of the Board of Directors, any ad hoc committees and all membership meetings

The President may appoint a representative to lead any ad hoc committee

In the absence or inability of the President to perform any of the duties imposed on him/her the Vice President may exercise all the powers of the President by order of the Board

The president will provide leadership and guidance to the Board of Directors and Association Members

Final warning for an unpaid levy will come from the President

The president will represent the Association in official matters

The President, with the agreement of the Board, has the authority to spend up to $25,000 or the remaining available funds, whichever is less, to facilitate an emergency repair

The President will have signing authority on all Association bank accounts

The President has the joint authority to approve payment of Association expenses

The President has no authority (individually) to borrow funds or enter into loan agreements on behalf of the association

2. Vice President

Will assume the duties of the President in their absence and if deemed necessary by order of the Board, may exercise all the powers of the President

Will assist the President in their duties

May oversee specific projects or committees as assigned

In the absence of the President, the Vice President with the agreement of the Board, has the authority to spend up to $25,000 or the remaining available funds, whichever is less, to facilitate an emergency repair

The Vice-President has no authority (individually) to borrow funds or enter into loan agreements on behalf of the association

3. The Secretary

The Secretary shall record the minutes of the meeting(s)

The secretary shall maintain the records (minutes) of the association

The Secretary shall supervise and record the votes on voting items

The Secretary shall record the names of attendees for both in person and online meetings

The Secretary will prepare the meeting agendas as required

The Secretary will prepare all documentation/meeting package for the AGM

The Secretary will maintain a New Membership Package for distribution to new members

The Secretary shall conduct the necessary correspondence to the members

When approved by membership, the secretary shall amend the bylaws as required

In the absence of a President and Vice President the Secretary, if deemed necessary by order of the Board, may exercise all the powers of the President

Other duties requested by the Directors

The Secretary has no authority (individually) to borrow funds or enter into loan agreements on behalf of the association

4. The Treasurer

Manages the financial affairs of the Association

Oversees the record keeping of the association’s finances including the details of member’s payments

maintain a record of members names, addresses (postal & e­mail)

Oversees deposit of all money for the East Shore Property Owners Association

Oversees the payments of all approved payables

The Treasurer can select the bank of his/her choice

Both the President and the Treasurer will have signing authority on the bank account

Upon the President’s approval he/she shall write cheques for payment of services provided (additionally online banking solutions may also be used)

The Treasurer shall provide a financial report to the members at the end of the fiscal year.

The Treasurer, as directed by the Board of Directors and membership input shall prepare annual budgets including:

proposed property owner levies to support the road maintenance obligations including those for repair, rebuilding and restoration of the road ways

contingent/reserve funds

The Treasurer has no authority (individually) to borrow funds or enter into loan agreements on behalf of the association

5. Communications Director

Maintain and update the East Shore Property Owners website www.espoa.ca

Maintain the contact information for members

Will work with the Secretary to provide membership communications

Will work with the Treasurer to collect payment

Assist in the preparation of communication materials and will facilitate communication strategies to keep members informed about road maintenance

Will be responsible for managing online voting processes as described in

Article II - Membership Meeting and Voting, Item 6

Will provide the Board of Directors with the written results of online voting

Once reviewed by the Board of Directors will post results on the website for membership to view

Online voting results must be added to the Secretary’s minutes

Will report to the Board of Directors inquiries and questions submitted by members and non-members through the website portal

Collaborate with the Board of Directors to ensure timely and accurate information dissemination

Other duties requested by the Directors

The Communications Director has no authority (individually) to borrow funds or enter into loan agreements on behalf of the association

6. & 7. North End and South End Road Wardens

North End Road Warden will be responsible for:

Boice Bradley Road from Fisherman’s Trail to Redken Road

Merganser Trail

Ocean Lane

Kettle Trail

South End Warden will be responsible for:

Boice Bradley Road from County Road 14 to Fisherman’s Trail

Bay Breeze Lane

Bumpyroad Lane

Fisherman’s Trail

Gracas Trail

Seagull Lane

White Fawn Trail

The Road Wardens will advise the Board of Directors of

current road conditions

any road issues as they occur

collaborate with the Board of Directors to advise and recommend necessary repairs

Collaborate with each other in order to provide an overall Road Plan for the current conditions and any future maintenance

Be the first contact for members regarding road issues

Other duties requested by the Directors

The Road Wardens have no authority (individually) to borrow funds or enter into loan agreements on behalf of the association

Advisors to the Board

Advisors provide valuable expertise and may attend Board Meetings but do not have voting rights on official matters

Advisors shall serve a term of two years

Advisors are appointed by the Board of Directors base on their expertise and commitment to the well-being of the community

The Board reserves the right to remove an advisor if their performance is deemed unsatisfactory or if their services are no longer required

Advisors have no financial authority. They can not spend association funds nor do they have the authority to bind the East Shore Property Owners Association to any contract for service

Required Advisors

Winter Supervisor

Preferably the Winter Supervisor would be a full-time resident of the community

Oversees and coordinates the winter maintenance

Monitors weather conditions and provides recommendations for winter road management

Acts as a point of contact for members regarding winter related concerns

Will advise the President of the plowing/sanding requests

Any other advisor as required by the Board of Directors

Ad Hoc Committees

as the members and/or directors agree, various Ad Hoc Committees can be formed

The President will call and preside over all Ad Hoc Committee meetings unless the President appoints someone else to lead the committee.

Ad Hoc Committee members are volunteers, they are not elected positions

Ad Hoc Committees will advise and report to the appointed Board Member

Ad Hoc Committee members or their appointee may attend Board Meetings but do not have voting rights on official matters

Depending on the committee task, meeting minutes and/or summation report(s) may be required

Ad Hoc Committees have no financial authority. They can not spend association funds unless directed by the Board of Directors

Should a budget be required by an Ad Hoc Committee the committee shall appoint a treasurer to manage the funds

The Ad Hoc Committee Treasurer will provide regular financial updates to the Board of Directors

Depending on the committee task Ad Hoc Committees must follow the Rules of Conduct as outlined in the by-laws of the ESPOA as described in:

Article IV – Board of Directors

And if applicable to the assigned task Article V – Powers and Duties of the Board of Directors

Ad Hoc Committees do not have the authority to bind the East Shore Property Owners Association to any contract for service

Article VI - Collection of Annual Levy

The annual levy is due September 1st of each year

Notifications and reminders will be posted on the East Shore Property Owners Association website (www.espoa.ca)

The first notice of payment due will be posted with the Notice of Annual General Meeting

The second reminder will be posted on the East Shore Property Owners Association website www.espoa.ca the first week of October

The third reminder will be posted East Shore Property Owners Association website www.espoa.ca the first week of November

For all missing payments after November 15th emailed payment request will be emailed to each, individual, unpaid Member

Members requiring mailed invoices for payment will be charged an additional $10 per invoiced billing

Members with unpaid balances at the end of the calendar year will have their contact information forwarded to the Board of Directors for collection

$10 dollars per month will be added to a member’s levy for unpaid balances beginning January of each year

After 12 months, delinquent accounts will be submitted to small claims court for payment

Payment options will be available to Members on an as requested basis. Payment terms will be negotiated in the Members best interest

Article VII – Amendments to the By-Laws

These Bylaws may be amended annually at any regular or special meeting of the East Shore Property Owners Association

Changes must be agreed to by not less than 67% the Members in Good Standing

An online voting option will be provided

Notification of a meeting to amend the By­laws and the proposed amendments will be posted on our website (www.espoa.ca) for membership review at least one month in advance of the meeting.

Article VIII - Enforcements

The Bylaws will be enforced by the Board of Directors with a majority vote of the East Shore Property Owners Association Members in Good Standing.

Additionally, the Board of Directors may request membership input/guidance prior to the enforcement of By­laws. A 50%+1 majority vote of the East Shore Property Owners Association Members in Good Standing to enact

The Board of Directors will enforce the collection of delinquent levies from non-paying members

Delinquent members may face a court action under the ‘Unjust Improvement’ statute if necessary to enforce this.